At Friends of Beckley School (FOBS) we take data privacy very seriously. We will never publicly share information about you, your orders or your donations for any reason.
We securely collect and process personal data for the following purposes:
- Processing online donations
- Recording order information
- Claiming Gift Aid on offline donations
When you make a donation to FOBS at https://donorbox.org/fobs, your name, address, debit/credit card details and postcode are collected and processed by a donations-administration platform called Donorbox and a payment-processing platform called Stripe. View their privacy policies here:
We use these platforms to track donations for tax and administration purposes and to claim Gift Aid (see below) where eligible. When we log in to these platforms we can see your name, address, email address and the last four digits of your card number. It is not possible for us to trigger further donations or change your donation amount – nor would we want to.
The login details for Donorbox and Stripe are known only to the FOBS data privacy officer and any FOBS committee members who submit donation and Gift Aid information to HMRC.
Recording Order Information
From time to time we may run programmes such as FOBS Christmas Trees to provide a product or service to our supporters in a mutually beneficial manner.
To run such a programme we need to record specific information about you such as your name, address, email address and phone number.
We delete this information at the end of each programme.
Claiming Gift Aid on Offline Donations
Voluntary donations and those collected via sponsorship programmes and non-uniform days may be eligible for Gift Aid. Gift Aid is an initiative that allows charities to collect the tax you have already paid on the money you donate to us. In simple terms this means we get an additional 25p for every £1 donated to us.
To register your donations for Gift Aid you must be a UK taxpayer. You only need to register for Gift Aid once to allow us to claim it on any donation you make.
To claim Gift Aid we need to collect and store your name and address along with details of your donations in a password-protected spreadsheet where the password is known only to the FOBS data privacy officer and any FOBS committee members who submit donation information to HMRC.
If at any time you would like to know what information we hold about you or request its removal, please contact the FOBS data privacy officer at firstname.lastname@example.org.